Executive Assistant
The Job
We are a dynamic company seeking a highly organized and proactive Executive Assistant to support our Management (Sascha & Stephanie). If you thrive in a fast-paced environment and excel in administrative excellence, we want you on our team.
Responsibilities
- Calendar Management: Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.Communication: Handle incoming and outgoing communications on behalf of executives, including emails, phone calls, and written correspondence.
- Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
- Document Management: Prepare, review, and organize documents, presentations, and reports for executive review.
- Travel Arrangements: Arrange and manage travel logistics, including flights, accommodations, transportation, and itineraries.
- Project Support: Assist with special projects and initiatives, providing research, analysis, and admnistrative support as needed.
- Inbox Management: Manage the inboxes of the CEO and COO, ensuring timely responses, prioritizing emails, and organizing correspondence effectively.
- Project Support: Assist with special projects and initiatives, providing research, analysis, and administrative support as needed.
- Professional Communication: Coordinate and communicate with the accountant, lawyers, and other professional service providers to ensure smooth financial operations and legal compliance.
- Personal Assistance: Handle personal tasks for the CEO and COO, such as managing personal appointments, coordinating household matters, and other errands, to free up their time for business priorities.
Requirements
- Proven experience as an executive assistant or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in english and german.
- Proficiency with modern office software and tools.
- Ability to handle multiple tasks and prioritize effectively.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Highly self-organized and capable of managing tasks remotely.
- Discretion and confidentiality in handling sensitive information.
- Ability to handle personal tasks with the same level of professionalism and efficiency as business tasks.
Why Join Us
This role offers an exciting opportunity to contribute to the success of a dynamic company by ensuring the smooth operation of executive activities. You’ll work closely with our leadership team, gaining valuable experience and insights into the inner workings of our company. We offer a collaborative and supportive work environment where your contributions are valued and your professional growth is encouraged.
Ready To Apply?
If you are an organized, detail-oriented professional with a passion for supporting executive operations, we encourage you to apply. Follow the link below to submit your application and join us in driving our company’s success.
